zivik – civilian conflict resolution
Elections in Tunis, October 2011; photo: Epa / Zacarias Garcia / picture aliance/ dpa
About the programme
The zivik Funding programme supports NGOs with the planning and implementation of projects in crisis and conflict regions worldwide. In addition to that, the programme provides advice and networking opportunities for civil society actors, and supports them in the project evaluation. All information about the application process and requirements can be found here.
Whom is the programme designed for?
The programme is designed for NGOs from Germany and other countries with their projects to strengthen local capacities for crisis prevention, conflict transformation and stabilisation, for transformation processes, or for democratisation processes.
What does the funding include?
Consultation and financial support for projects
- Consultative assistance with regard to the conceptual design and the application.
- Application review and funding decision-making.
- Processing of funding disbursement requests and monitoring of project finances.
- Consultative assistance with regard to the implementation of the project and financial reporting.
- Review of the final report on expenditure of funds and the formal closure of the project funding.
Networking and Best Practice
- Exchange and networking among civil society actors and with experts in politics and sciences.
- Processing and providing experiences, and best practice examples.
- Providing support in evaluation and impact analysis.
What requirements must be met?
- The project to be funded is compatible with one of the following funding concepts set forth by the German Federal Foreign Office
- Funding for international measures in the fields of crisis prevention, conflict resolution, stabilization and peace-building projects implemented by international and non-governmental organizations;
- Funding of projects in the context of transformation partnerships with countries in North Africa and the Middle East;
- Funding for international measures in the field of advancing and furthering democracy implemented by international and non-governmental organizations.
- Funding for international measures in the field of advancing and furthering democracy implemented by international and non-governmental organizations.The organisation plans and reviews the project’s desired effects according to the manual “Monitoring of effects (movie)”.
- The organisation familiarises itself with the principles of the German Federal Budget Code as the legal basis of the funding.
- The organisation can prove the proper conduct of business by providing relevant documents
- Only funds for project-related expenditure are requested for the project, provided that no own resources or third party funding is available.
- The project to be funded ends on 31 December 2020 at the latest, or on 31 December 2021 at the latest, subject to prior consultation of the project outline (see below) with the zivik team. The funding applied for does not exceed 400,000 EUR for twelve months or 150,000 EUR for twelve months in the case of measures in the field of advancing and furthering democracy.
- For applications from organisations that have not been funded in the past: The project to be funded will end no later than 31 December 2020. The funding applied for should not exceed 100,000 EUR.
Exclusionary criteria for applications
- The organisation cannot provide evidence of state registration.
- Measures that have already been started or completed cannot be funded.
Application in 4 steps
Step 1: Check if all requirements are fulfilled
First, the organisation must ensure that all the requirements (see above) are met and that the necessary supporting documents are available.
Step 2: Consultation with the zivik team
The zivik team provides support and assistance by guiding the organisations through the application process. For this reason, it is necessary to contact the zivik team with a project outline as early as possible. The project outline should be no more than three pages and answer the following questions:
- Which funding concept does the project fit? – Concrete reference to one of the German Federal Foreign Office’s three funding concepts (see above).
- Where and in what timeframe should the project take place?
- Which partners are expected to be involved in the project?
- Who are the key actors of the project? (According to manual “Monitoring of effects (movie)”)
- What activities are planned? (According to manual “Monitoring of effects (movie)”)?
- What changes should be achieved through the project? (According to the manual “Monitoring of effects (movie)”)
- What are the expected expenses and how will the project be financed? – Please provide a rough estimation of the expenditures as well as information on the available financial resources (own or third party).
Step 3: Submit application
At the end of the consultation process, the zivik team would request selected organisations to submit their application. The application consists of three documents: The Application form, The Project planning form, and the Financial plan. Templates are available in the download section (see below). The completed application is to be sent by email to: zivik(at)ifa.de.
Step 4: Legally binding application
After reviewing the applications, the zivik team will contact the organisations and request them to submit a hard copy of the application. This application, which is legally binding, must be signed, dated and affixed with a seal, or stamped, and must be sent with all supporting documents by post to:
Institut für Auslandsbeziehungen (ifa)
What happens after applying?
The submission of the funding application is followed by an acknowledgment of receipt, a request for additional information in most cases and finally, a letter of acceptance or rejection. Usually, the review and decision-making process lasts several weeks.
Can the same project be funded several times through zivik?
Successful projects can be funded for a period of up to three years.
Once the consultation with the zivik team has been successfully completed (see above), the application must be submitted at the latest:
- Three months before the start of the project, for projects beginning as of March.
- Until 1 October, for projects beginning in January or February of the following year.