Data privacy notice

Data privacy statement regarding the use of the websites and Internet services offered by ifa (Institut für Auslandsbeziehungen e. V.)

Your data privacy is very important to ifa (Institut für Auslandsbeziehungen). ifa collects, uses and stores your personal data exclusively in compliance with current regulations and data privacy laws. Please read the following information to make sure that you are fully informed as to how personal data is collected, processed and used on our websites.

1. Contact information of controller (party responsible for processing personal data)

Your data will be processed in the name and on behalf of

ifa (Institut für Auslandsbeziehungen)
Charlottenplatz 17
70173 Stuttgart

Controller and Secretary General: Ronald Grätz

You can contact our data protection officer at the address above or via e-mail at datenschutzbeauftragter(at)ifa.de

2. Data collection for system-internal and statistical purposes

Your browser automatically transmits data to our web server for technical reasons when you access the ifa website. This data includes the date and time you accessed our site, the URL of the referring website, any retrieved files, the volume of data sent, the browser type and version, the operating system and your IP address. This data is stored separately from any other data you enter when using our website. It does not make or contain reference to your identity as a person. This data is logged in order to ensure system integrity, analyzed anonymously for statistical purposes and then deleted.

3. Personal data collection and processing

Personal data is also collected and processed any time you decide to provide it to us on our websites. You may provide your data to us via any of the following:

  • When you sign up for our newsletter
  • When you fill out our contact form
  • When you fill out our press mailing list form

Which personal data you provide to us will depend on what contact form you fill out.

The personal data you enter is collected and stored for the following internal purposes:

  •  Sending out our newsletter
  • Processing queries received via the contact form
  • Adding you to our press mailing list, which is used to send out press releases and invitations

We have the right to transfer your data to one or more processors, including service providers and companies affiliated with us, who will exclusively use your personal data for internal purposes necessary to provide us with services.
We will not use your data for automated decision-making or profiling.

3.1 Information regarding newsletter mailings

You are required to enter your email address when signing up to our newsletter. Your email address will be used to send you the newsletter. Our newsletters mainly contain information on ifa events and projects.
We will store your email address for as long as you are signed up to our newsletter. You can unsubscribe at any time by sending a message to newsletter(at)ifa.de. By unsubscribing you object to the use of your email address. We will immediately delete your email address upon receiving your message. Your subscription to our newsletter is logged by our website.
Your subscription and declaration of consent are subject to a double-opt-in. In other words, once you have subscribed to our newsletter you will receive an email verification that you can then confirm by responding to the email. Please note that our newsletter is only sent to people who have confirmed their subscriptions. Unconfirmed subscriptions are deleted after two weeks.

By subscribing to our newsletter, you consent to the following use of your data:

Our newsletter is sent out through Episerver Campaign, an email marketing software provided by Episerver GmbH, Wallstraße 16, 10179 Berlin, Germany, to which we transfer the data you provide when you sign up for our newsletter. Episerver uses this information to send out the newsletter and analyze newsletter statics as commissioned by us.

Episerver does not use the data provided by recipients of our newsletter to contact them and does not pass on this information to third parties. You can find additional information at https://www.episerver.de/produkte/plattform/episerver-campaign/sicherheit/.

We use Episerver’s services to evaluate the analytics of our newsletter campaign. When you open an email sent by Episerver, a file contained in the email (i.e. a web beacon) connects to the servers at Episerver. This enables the company to determine whether you opened the newsletter notification and which links you clicked on, if any. Technical information is collected as well (e.g. time of access, IP address, browser type and operating system). This information is not associated with the specific recipient of the newsletter. It only serves to help us conduct a statistical analysis or our newsletter campaign. We use results of this analysis to more effectively tailor our newsletter to the interests of our readers.

3.2 Legal basis for data processing

The legal basis according to which your data is processed stems from your consent (according to Art. 6 para. 1 (a) GDPR (General Data Protection Regulation)) or exists for the purpose of executing a contract or pre-contractual measures (according to Art. 6 para. 1 (b) GDPR). In cases in which ifa pursues its legitimate interests, processing is conducted in compliance with Art. 6 Abs. 1 (f) GDPR.

3.3 Duration of data storage

We store your data as long as your consent remains valid or until the purpose of such data storage has been fulfilled. This data is then deleted unless subject to other legal obligations requiring continued storage of such data.

4. Data transmission

Any data you provide when using our forms is always transferred in encrypted form.
We only pass on your personal data to third parties for the purpose of processing the transaction. It is particularly necessary that we pass on your contact data to service providers so that they can send you our newsletter.
We only pass on your personal data to third parties after first obtaining your consent unless we are under legal obligation to do so or in order to protect the rights, property and security of ifa.
In cases where external service providers come into contact with personal data, we enforce mandatory legal, technical and organizational measures to guarantee compliance with data protection regulations.

5. Cookies

We use cookies on our website. Cookies help make our website more user-friendly, effective and secure. Cookies also enable us to gauge how often our website is accessed as well as general navigation practices. Cookies are small text files that are stored on your computer system. Please note that some of these cookies are transferred from our server to your computer system, typically as ‘session cookies.’ Session cookies are automatically deleted from your hard disk after the end of the browser session. Other cookies stay on your computer and allow us to recognize your computer the next time you visit our website (i.e. persistent cookies).

5.1. Matomo

Our website uses the web analysis service Matomo. Matomo also uses cookies that are saved on your computer and allow us to analyze your use of our website, assuming you have given your consent.
The user information generated by the cookies (including your abbreviated IP address) is transferred to our servers and then stored for analysis purposes to help us optimize our website. During this process, your IP address is anomynized so that you as a user remain anonymous to us. We do not pass on the information generated by the cookies regarding your use of our website to third parties. You can prevent the use of cookies by changing the settings on our website.

6. Data processing by YouTube

Our website contains embedded YouTube videos. We only enable access to YouTube. YouTube is a service offered by Google Inc. Please refer to YouTube’s data privacy policy http://www.youtube.com/t/privacy for information on the purpose and scope of data collection and use by Google as well as your rights and settings options for your data protection as a YouTube customer.
We have also structured the way we embed YouTube videos so that data is not transferred to YouTube until you click on “load video.” You can also decide whether YouTube videos should not be loaded until you confirm or can instead be loaded without the need for confirmation.

7. Data processing by SoundCloud

Our website contains embedded SoundCloud audio files. We only enable access to SoundCloud.
SoundCloud is a service offered by SoundCloud Limited. Please refer to SoundCloud’s data privacy policy https://soundcloud.com/pages/privacy for information on the purpose and scope of data collection and use by SoundCloud as well as your rights and settings options for your data protection as a SoundCloud customer.

8. Links to other websites

Our website contains links to other websites. We have no influence on the compliance of operators of other websites with data protection regulations.
We are responsible for our own content according to general law. Our content is not to be mistaken with linked content of other providers. We assume no responsibility for third-party content, which is provided via links for use, and do not adopt their content as our own.
Liability for illegal, inaccurate or incomplete content and, in particular, for damages resulting from the use or non-use of such information is the sole responsibility of the provider of the site to which links are provided.

9. Your rights to your personal data

According to the General Data Protection Regulation, you have the right to obtain information about your stored personal data free of charge and, if necessary, the right to correct, restrict or delete such data at any time. To the extent we are required to comply with legal storage obligations, we shall block your data from further processing so that your data can no longer be used for the purposes mentioned above.

You also have the right to request that we send you in electronic form any of your personal data stored by us.
You may withdraw your consent that your data be stored or processed at any time. Should you choose to exercise this right, we will immediately delete your data that we have stored and block processing of any data that cannot be deleted due to legal requirements.

Please send us your request using the contact details below.
If you feel that ifa is not processing your data in compliance with current data protection laws, you have the right to appeal to a data protection supervisory authority of your choice.

10. Data security

Your personal data is transmitted online in encrypted form. We use SSL (Secure Sockets Layer) encryption technology. Please note that online data transmission (e.g. even when communicating via e-mail) may exhibit security gaps. It is not possible to guarantee full protection against access by third parties.

We use technical and organizational security measures to secure our website and other systems, keeping your data safe from loss, destruction, access, modification or processing by unauthorized parties. We continually update these security measures in line with the latest technology.

11. Further information and contact

Please contact us should you have any further questions about data privacy. If your questions concern collection, processing or use of your personal data, if you would like more information or to request that we correct, restrict or delete your data or if you would like to revoke your consent, please contact our data protection officer or use the contact information below:

Institut für Auslandsbeziehungen
Renate Aruna
Charlottenplatz 17
70173 Stuttgart

Phone: +49.711.2225.135
Email: online(at)ifa.de

Data protection officer

datenschutzbeauftragter(at)ifa.de


Note: This is a translation of the legally accurate and binding German original. In case of discrepancy, the German original shall prevail.