Data protection declaration for use of the websites and online content of the ifa (Institut für Auslandsbeziehungen e. V.)

The protection of your data and privacy is of great importance to the ifa (Institut für Auslandsbeziehungen (Institute for Foreign Relations)). The ifa collects, uses and saves your personal data exclusively in the context of the provisions of the Federal Data Protection Act of the Federal Republic of Germany. In order to ensure that you are fully informed about the collection, processing and use of personal data on our websites, please read the following information.

1. Data collection for system-internal and statistical purposes

When you access the ifa website, your internet browser automatically transmits data to our web server for technical reasons. This includes, for example, the date and time of access, URL of the referring web page, retrieved file, amount of data sent, browser type and version, operating system, and your IP address. These data items are stored separately from other data that you enter when using of our website. There is no assignment of this data to any specific person. This data is logged to ensure system security, and it is anonymously evaluated for statistical purposes and subsequently deleted.

2. Collection and processing of personal data

In addition to the scope already described in point 1, personal data is only collected by us when you register for our newsletter, contact us via our contact form, place an order via the web shop 'ifa Media', download press photos, or register for events.
Data entered by you in the contact form, such as name, address, e-mail and telephone, are stored and used for the purpose of individual communication with you. Please note that the transmission of data is not encrypted and therefore no confidential information should be sent via the contact form.
When registering for ifa newsletters, you must inform us of your name and e-mail address. We use this exclusively to send you the newsletters. The newsletters contain information on the ifa’s events and projects. Your e-mail address remains with us until you unsubscribe from our newsletters. Unsubscribing is possible at any time by means of a notification to the address newsletter(at) By unsubscribing, you decline the use of your e-mail address. Your e-mail address will be deleted immediately.<br/>When ordering via our web shop (ifa Media), you must create a personal account. You must provide us with details of your e-mail address, name, and your invoice address. We use this data to process your order.
When registering to download press photos, we need your name, your e-mail address and the medium / editorial office for which you write. We need this information in order to grant you access to the press photos.
When registering for events, we also need your name, address, contact details and other information relevant to the event. In individual cases, the registration form also contains a registration for newsletters. We need this information in order to reserve a place for you at our events.

3. Transmission of data

Your data is passed on to third parties only for the purpose of further processing data for sending the ifa newsletters to the service providers commissioned by us, for registering for events organised with cooperation partners, or for paying via credit card for your order in the online shop 'ifa Media'.
Any further transfer of your personal data to third parties is only permitted with your consent, unless a legal obligation exists for this purpose or for the protection of the rights, property and security of the ifa.
If external service providers come into contact with personal data, we require legal, technical and organisational measures to comply with data protection regulations.

4. Cookies

Among other things, our website uses so-called 'cookies', which serve to make our internet presence more user-friendly, more effective and safer – e.g. when it comes to speeding up navigation on our platform. In addition, cookies enable us to measure the frequency of page visits and general navigation. Cookies are small text files that are stored on your computer system. We would like to point out that some of these cookies are transferred from our server to your computer system, which is usually referred to as 'session cookies'. 'Session cookies' are characterised by the fact that they are automatically deleted from your hard disk after the end of the browser session. Other cookies remain on your computer system and allow us to recognise your computer system on your next visit (so-called persistent cookies). You can, of course, reject cookies, if your browser allows this.

5. Use of Facebook plug-ins

We have integrated so-called plug-ins in the social network (hereinafter "Facebook") into our internet presence. Facebook is a company operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.
Each time a page on our website that features such a plug-in is accessed, the plug-in causes the browser you are using to load and display the visual representation of the plug-in from the Facebook server. The Facebook server will be told which specific website you are currently visiting.
If you are registered with Facebook and are logged in to Facebook during your visit to our website, Facebook recognises (by the information sent by the plug-in) which particular page of our website you are visiting and transfers it to your personal user account on Facebook. If you click on one of the plug-ins, for example by clicking the 'Like' button or by submitting a comment, it will be sent to your personal user account on Facebook and stored there. In addition, the information that you have visited our Internet presence is transmitted to Facebook, regardless of whether you are using one of the plug-ins or not.
To prevent the transfer and storage of data about you and your surfing behaviour by Facebook, you must log out to Facebook before you visit our website. See Facebook's privacy policy for more information on how Facebook collects, uses, and protects your privacy.

6. Use of Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. ('Google'). Google Analytics uses so-called 'cookies', which are text files that are stored on your computer and which allow an analysis of your use of the website. The information generated by the cookies about your use of this website (including your IP address) is transferred to a Google server in the USA and stored there. Google will use this information to evaluate your use of the website, to compile reports on the website activities for the website operators, and to provide further services related to the use of the website and the internet. Google may also transfer this information to third parties, provided this is required by law or if third parties process this data on behalf of Google. Google will in no case associate your IP address with other data from Google.
You can prevent the installation of cookies by setting your browser software accordingly; however, we would point out that in this case you may not be able to fully utilise all the functions of this website. By using this website, you agree to the processing of the data about you by Google in the manner and for the purposes set out above. Data collection and storage can be refused at any time with effect for the future. Our contact address for the refusal can be found in our imprint (legal notice) page. Alternatively, you can use the Google Analytics deactivation add-on ( if it is available for your browser.
We would like to point out that this website uses Google Analytics with the IP anonymisation extension and therefore IP addresses are only processed in shortened form in order to rule out a direct personal identification.

7. Use of Piwik

Our website uses the web analytics service Piwik. Piwik uses so-called 'cookies', which are text files that are stored on your computer and which, in turn, allow us to analyse the use of the website. For this purpose, the usage information generated by the cookie (including your abbreviated IP address) is transmitted to our server and stored for purposes of analysis, which is used for our website optimisation. Your IP address will be anonymised immediately so that you remain anonymous to us as a user. The information generated by the cookie about your use of this website will not be passed on to third parties. You may prevent the use of cookies by setting your browser software accordingly, but you may not be able to fully utilise all of the features of this website.

8. Use of Twitter plug-ins

Functions of the Twitter service are integrated on our sites. These features are offered by Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the "Re-Tweet" feature, the websites you visit are linked to your Twitter account and shared with other users. This data is also transmitted to Twitter.
We would like to point out that as a provider of the pages we are not aware of the content of the transmitted data as well as their use by Twitter. For more information, see Twitter's privacy policy at
You can change your privacy settings on Twitter in the account settings at

9. Data processing by YouTube

On our website, the so-called 'embedding' of videos on YouTube is used. Our website merely allows you to connect to YouTube. YouTube is a service provided by Google Inc. Please refer to YouTube's privacy policy at concerning the purpose and scope of Google's data collection and use, as well as your rights and opportunities to protect yourself as a YouTube customer.

10. Links to other websites

Our website contains links to other websites. We have no influence on the compliance of operators of other websites with data protection regulations.
We are responsible for our own content according to the general laws. Our content is to be distinguished from other linked content of other providers. We assume no responsibility for third-party content, which is provided via links for use, and do not adopt their content as our own.
Liability for illegal, incorrect or incomplete content and, in particular, for damages resulting from the use or non-use of such provided information is the sole responsibility of the provider of the site to which links are provided.

11. Rights of information

According to the Federal Data Protection Act, you have the right to free information about your stored data as well as a right to rectification, blocking or deletion of this data.

12. Right of objection

You may object to the storage and processing of your stored data at any time. In this case, we will immediately delete the data we have stored, or block the data that can not be erased due to legal requirements.

13. Data security

Your personal data will be encrypted in the order process of our webshop via SSL via the internet.
We secure our website and other systems by means of technical and organisational measures against the loss, destruction, access, modification or dissemination of your data by unauthorised persons. These safety measures are continuously improved according to technological development.
Access to your customer account is only possible after entering your personal password. You should always keep your access information confidential and close the browser window when you have finished communicating with us, especially if you share the computer with others.

14. Further information and contacts

If you have any further questions about privacy, please contact us. In case of questions concerning the collection, processing or use of your personal data, for information, or correction, blocking or deletion of data, and for the revocation of consent, please contact:

Institut für Auslandsbeziehungen
Renate Aruna
Charlottenplatz 17
70173 Stuttgart