zivik Funding procedure - During project implementation
If a project is approved for funding, a funding agreement - based on the project application and subject to private law - will be concluded between ifa, as grant provider, and the applicant, as grant recipient.
Implementing projects in conflict regions
- The underlying conditions affecting projects in regions of conflict can change rapidly and thereby influence the extent to which the goals of some projects can be realised.
- In some cases, there are unintended effects on a project so that funding objectives cannot be achieved or can be achieved only in part. In such cases, zivik must be informed promptly, in writing, so that funding can be reassessed and, if applicable, returned and used for other projects.
- If funding is to be redirected within the framework of a specific project, an application for the redirection of funds must be submitted prior to any such change. The application must include an adjusted financial plan. Retroactive approvals of such changes are not permitted. If necessary, project funds must be repaid.
- If it becomes apparent in the course of a project that expenditures on individual budget items will deviate by more than 20% from the approved financial plan, or that project changes are necessary, an amendment to the original application must be submitted immediately. This amended application must explain the changes and include a correspondingly adjusted financial plan.
- The disbursement of funds is done by partial requests for funding (see Appendix 12 of the funding agreement); each partial request for funds must be limited to an amount which can be expended within six weeks.
- From the 2nd request on, the grant recipient must verify the information necessary for assessing the need for funds, e. g. submit an interim financial report (overview of the funds expended thus far, for the entire funding period - by using an excel table, preferably Excel table for the statement of accounts (XLSX)) as well as submit an interim narrative report (current state of the project for the period since the last narrative report - by using the Guidelines for compiling the interim report (DOCX)).
Systematic assessment of the change of conduct of key actors and the overall project context is in the centre of project implementation. Thus allowing to draw conclusions for further planning. There are numerous methods on how to assess the implementations and accomplishments of projects. We would like to highlight the DAC Evaluation Quality Standards (PDF)
Reference to Funding
All organisations that receive funding must make adequate public reference to this financial support, e.g. "This project is supported with German Federal Foreign Office’s funds by ifa (Institut für Auslandsbeziehungen), Funding Programme zivik". The corresponding logos are here at your disposal. Should you realise that these formats are not appropriate to your requirements, please feel free to contact us at any time.