FAQ – Frequently Asked Questions

Information for applicants from African countries

Who can participate in the programme?

CCP Refugees and Migration is aimed at employees of non-governmental organisations, government agencies and organisations in the field of refugee work and migration.
People from the following countries are eligible to apply: Ethiopia, Ivory Coast, The Gambia, Guinea, Mali, Niger, Nigeria, Senegal, Chad and Uganda.

To which countries can I go?

Participants from the eligible African countries (Ethiopia, Ivory Coast, The Gambia, Guinea, Mali, Niger, Nigeria, Senegal, Chad or Uganda) conduct their stay abroad exclusively in Germany.

When does the programme take place?

Since every participant can choose the length of their stay abroad individually, they take place at different times of the year and for different periods of time (between five weeks and three months). The exact dates will be coordinated with the respective host organisation and the CCP fellow in coordination with ifa. The CCP fellows are required to finish their collaborations by mid-December 2017.

How long is the duration of the programme?

The funding period is at least five weeks (four weeks collaboration with host organisation plus one week workshop in Germany) and up to three months (including the workshop). ifa does not fund any stays longer than three months.

What are the requirements to take part in CCP Refugees and Migration?

Applicants are required to have a profound knowledge, relevant work experience and a long-term involvement with an organisation or institution (governmental or non-governmental) in the field of refugees and migration, either as an employee, freelancer or volunteer in their home country.

They should have a broad network and high potential to become active as multipliers upon their return.
For participants from African countries a good command of English is strongly recommended but not compulsory. Knowledge of German is very valuable, but not a requirement for participation.

Candidates are also required to be in a good state of health and to have the physical and intellectual capability required for spending a lengthy period of time abroad and working with their host organisation.

Can I apply as a student?

Please note that we cannot accept applications from currently enrolled students unless they have finished all their courses and will soon receive their diploma.

I took part in the CrossCulture Programme before. Can I apply again?

Unfortunately, this is not possible.

When is the application deadline?

The application for the 2017 round of CCP Refugees and Migration is open until 15 May 2017.

Where can I submit my application?

Applications for CCP Refugees and Migration are to be submitted online via our application portal. Please fill in the online application form and upload the following documents:

  • Your CV with detailed information about your education, professional and voluntary experience, and further knowledge/skills.
  • Motivation letter. Please use this template.
  • Recommendation letter from your home organisation. Please use this template.
  • Your portrait photograph (optional)

Please make sure to prepare the required documents before you start the application process since the system does not allow to save an incomplete application and resume at a later point.
The online application with all supporting documents (CV, letter of motivation and letter of recommendation) must be submitted before the application deadline on 15 May 2017. Applications sent by email or incomplete applications will not be considered.

Who should write my recommendation letter?

Ideally, your immediate supervisor from your home organisation writes the recommendation letter for you. The recommendation letter gives us the opportunity to assess applicants from an outside perspective. Therefore, the recommendation letter must not be provided by the applicant.
In exceptional cases, e.g. if you are the head of your organisation, we recommend to use your judgment in finding a source for your recommendation – a previous supervisor, a member of your board of directors, a partner organisation or any other individual who can evaluate your work.

What happens after I have submitted my application?

After the end of the application deadline, ifa will start screening applications carefully. Shortlisted candidates will receive an invitation for an interview that can also take place as phone or Skype call.
ifa and the German Federal Foreign Office jointly decide on the participants of the scholarship programme. Successful applicants will be informed by the end of June 2017 via email. Unsuccessful applicants will also be informed by the end of June 2017 without any further explanation.

Some applicants will be notified by ifa that they are on a waiting list. That means that they may have the opportunity to take part in the programme if any places become available at short notice during the respective application year. In this case, applicants may be notified of the opportunity to take part throughout the whole of the application year. Please inform us if you do not wish to be placed on the waiting list.

Please note that if you are on the waiting list for this year does not mean that you automatically become a CCP fellow in the next programme cycle. Please apply again if you wish to take part in the following year.

What happens after I have been selected?

If you have been selected to take part in the programme, you need to confirm your acceptance of the scholarship. ifa then identifies a suitable host organisation for you in Germany. Any contacts to organisations in Germany that you may already have are very helpful and you should indicate them in the application or communicate them to the ifa team after you have been selected. You should be flexible and open minded about which city/region you are placed in Germany.

As soon as a host organisation has been identified, ifa informs you to prepare all the necessary steps for your trip to Germany. You will receive precise instructions from ifa (and/or the German embassies) for your visa application. ifa will arrange a flight and accommodation in Germany for you.

ifa would like to encourage the CCP fellows and their host organisations to get in touch before their collaboration starts to clarify details and expectations as well as tasks and project ideas. We recommend a phone/Skype call.

What does the programme cover?

ifa covers the following costs for all CCP fellows:

  • Monthly scholarship of 800 Euro (you will receive it through ifa or your host organisation)
  • Flight costs (economy class)
  • Visa fees
  • Health insurance
  • Accommodation
  • Accommodation and travel costs in Germany for the Forum CCP Refugees and Migration (one-week workshop with other CCP fellows in Berlin)
  • Monthly ticket for public transport in Germany

Return flight
The programme covers the costs for one return flight for each participant. In case you would like to rebook or change your flights, you are required to notify the ifa team immediately and unrequested, regardless of the reasons. Any additional costs for rebooking, extra or overweight luggage as well as for special tools or equipment have to be covered by the candidates themselves.

Health insurance
The health insurance covers the costs for medically necessary treatment and medication prescribed by a doctor because of illness or accident emergencies that occur during your stay in Germany or abroad. It does not cover the costs for the treatment of any pre-existing conditions, i.e. any illnesses that occurred before the beginning of the insurance. These costs have to be met by the participants themselves.

Any examinations and medical treatment during pregnancy and childbirth can also not be covered by the insurance. These costs have to be met by the CCP fellows themselves – neither the insurance company nor ifa can cover these costs.

ifa will arrange accommodation in Germany for you. This can be a small furnished apartment, a room in a hotel, a shared apartment or student dorm. Electricity, heating and water are included. The apartments do not necessarily have internet access or a telephone, since ifa cannot meet these costs.
The apartment and all items in it shall be treated with care. The costs of any major damage to the apartment, furniture or electrical items have to be covered by the participants themselves.

May I bring my family?

Unfortunately, this is not possible. The programme cannot cover any costs or take any responsibility for accompanying family members (e.g. spouse or children) or other persons.

Will someone be there to pick me up at the airport on my first day in Germany?

Yes, you will be welcomed by a tutor at the airport or train station in Germany when you arrive. The tutor will take you to your accommodation, show you the surroundings and help you to buy your first monthly ticket for public transportation. The tutors can also show you how to get to your host organisation before/on your first day of work. They will also help you to get a SIM card for your mobile phone. We kindly ask you to inform us about your mobile number as soon as possible so that we can reach you during your time in Germany.

What is the Forum CCP Refugees and Migration?

The Forum CCP Refugees and Migration is a one-week workshop organised by ifa that will take place in Berlin with the other CCP fellows during the time of your scholarship. The Forum includes visits to relevant organisations and institutions and/or expert talks related to the topic refugees and migration. The Forum is an opportunity for the CCP fellows for personal and professional exchange, to get additional training and to expand their networks. The exact dates of the Forum will be announced soon.

Further questions?

If you have further questions please contact the team of CCP Refugees and Migration per email at migration(at)ifa.de or phone: +49.711.2225.261 or +49.711.2225.262. We are happy to assist you!

Information for host organisations in African countries

Who can participate as host organisation in CCP Refugees and Migration?

Non-governmental organisations, government agencies and organisations in the field of refugee work and migration working in the following countries are very welcome to host a German scholarship holder: Chad, Ethiopia, The Gambia, Guinea, Ivory Coast, Mali, Niger, Nigeria, Senegal, and Uganda.

The main focus of work of the host organisations should be refugee management, humanitarian assistance, civil conflict resolution and prevention, (re-)integration of refugees, empowerment of civil society actors, and information transfer, amongst others.

How long is the cooperation between my host organisation and the German scholarship holder?

You can host a German scholarship holder between one and three months. The precise length and dates of the cooperation has to be discussed between you as host organisation, the scholarship holder and their home organisation.

What are the benefits of hosting a German scholarship holder in my organisation?

The participation in the programme CCP Refugees and Migration gives you the possibility to cooperate with an experienced German professional in the field of refugee work and migration. Through this cooperation experiences, knowledge and approaches in the respective working field can be shared and discussed between your staff and the scholarship holder. In addition, your organisation gets valuable contacts and access to German and international networks. The host organisations will not have any financial obligations.

Aim of the programme is to promote exchange, dialogue and partnerships between the host organisations, the scholarship holder and their home organisation. The programme welcomes so-called tandem partnerships, i.e. institutions are sending an employee as well as hosting a scholarship holder from abroad (at the same time or consecutively).

What are the different steps of the programme?

If you are interested in hosting a German participant of the programme, please get in touch with us via email at migration(at)ifa.de. After a German scholarship holder and an African host organisation have decided to cooperate with each other, a cooperation agreement between the host organisation and ifa has to be signed.

ifa strongly recommends that the host organisation and the scholarship holder get in touch before their collaboration starts to make a good start for a successful cooperation. We recommend a phone or Skype call to clarify details and expectations as well as tasks and project ideas.

What does the programme cover?

ifa covers the following costs for German CCP fellows who cooperate with African host organisations:

  • Organisation of the travel from Germany to host country, including assistance for the visa application process
  • Monthly scholarship of 800 Euro for the period of the cooperation with the host organisation
  • Health insurance
  • Flight costs
  • Accommodation costs
  • Coaching of the CCP fellow through ifa staff
  • Accommodation and travel costs in Germany for the Forum CCP Refugees and Migration (one-week workshop with other CCP fellows in Berlin)

In addition, ifa is available via email, Skype and phone to support a successful cooperation between your organisation and the scholarship holder. For instance, we can assist you to identify common aims or potential activities for your collaboration.

What are the tasks of a host organisation?

The host organisations are responsible for the following tasks:

  • The host organisation ensures that the German scholarship holder has a contact person in the organisation with a common language (English or French).
  • The host organisation defines suitable tasks and responsibilities in agreement with the scholarship holder. The host organisation supports the fellow to adjust to the new working environment and makes sure that they gets involved and integrated into the day-to-day activities of the organisation.
  • The host organisation provides the CCP fellow with a workplace and the access to necessary communication technology, supports the fellow in their work and regularly offers room for discussions and feedback.
  • The host organisation assists the scholarship holder to get in touch with other relevant institutions and persons to provide them access to professional networks.

Contact us!

If your organisation is interested to take part in the programme and to collaborate with a German scholarship holder, we kindly ask you to fill out the template with information about your organisation, your wishes and expectations concerning a collaboration with a scholarship holder from Germany and send it to migration(at)ifa.de. Please contact us if you have any questions.